SmartKhata: Society Accounting

SmartKhata is a society management system that is owned by RMSOFT Technologies, an IT company based in kolkata over 10 years.

Owing a property is bliss, but society maintenance is one of the trickiest tasks. To reduce the hassles associated with the apartment management and to execute fast and seamless operational tasks, SmartKhata is a reliable society accounting software just by a single tap on your smart device.

In this digital pace, to chase the fast life, smart applications are must in all fields. Our society maintenance app is rich in efficient management features and accounting facilities. To prevent delays in bill payment or to remember the annual meeting dates every time, society members get automated alerts and notifications on their mobile phones through the society maintenance app. No manual efforts, no papers or excel files, apartment maintenance is computerized, fast, and smart with SmartKhata.

Previously managing bills, tracking records, checking dues, and maintaining directories took a huge time by residents, management, and admin. It required a large workforce as well. Housing society accounting software reduces the workload of society admin considerably. Now the apartment management system requires no more human efforts and is free from errors.

Member’s details and their dues, advance payment, available funds, and other maintenance details are a click away with this advanced application.

The management committee gets the following facilities from our society app:

Automated Society Billing and Accounting
• Square feet wise or fixed maintenance charge is set by the admin and calculated automatically every month for each flat owner.
• Dues of the flat owners are calculated automatically month-wise. Residents also can view their dues at any time.
• Flat owners can pay monthly maintenance charges along with parking, water, and late fees in three payment modes — Cash, Cheque, and online. Even flat owners can pay their dues online from any place and can attach the payment document to help the admin notify about the payment clearance.

Income and expenses tracking
• Expense heads are managed by the admin and they can see them by selecting the expense heads through our society maintenance app.
• Admin can view pending dues and available funds in cash and bank.
• To track all expenses, generate all financial statements, and reports for auditing.

Email/SMS gateway
• Through notification, SMS and e-mail, users are notified.

Reports
• Payment reports, expense reports, income and expenditure reports, and outstanding reports are viewed through the society accounting software and controlled by the admin.

Notice and complaints
• Using the digital notice board, residents can convey their messages, as well as view the messages provided by the management committee.
• Track complaints of residents and managing committee.
• Users get alerts for important notices and meeting reminders.

Other facilities are:

Corpus fund management
Development fee management
Late fee/penalty
Society asset tracker
Manage vehicle and parking
Staff and vendor management
Metered Utility Billing
Document Repository
Service and emergency directory

Society residents facilitate with:
• Bill downloading and paying dues
• Getting payment receipt
• Payment history
• Other members’ dues
• Complaints
• Service and emergency directory management
• Income & expenditure report

We have a web portal as well. Admin can manage the following tasks through our portal:
• Bulk user and payment import from CSV
• Manage users
• Viewing reports

Society residents can manage the following tasks by using our portal:
• Bill downloading and making payment
• Getting payment receipt
• Payment history

If you would like to know more about the SmartKhata App, like us on
Facebook: https://www.facebook.com/smartkhata/

Your feedback helps us improve the residential society management system. If you have any query, please contact us at sales@smartkhata.in