Anotados — Gastos de empresa

Anotados is the app for managing your team's professional expenses without paper, Excel, or chasing receipts.

Designed for Spanish companies that want to reduce the administrative work involved in each month-end closing, Anotados turns expense capture into a matter of seconds: the employee photographs the receipt, and the app automatically reads the amount, VAT, supplier, date, and tax ID number.

— FOR THE EMPLOYEE —

• Take a photo of the receipt or invoice. Anotados fills in the information for you.

• Indicate if it was a meal with a client, a hotel, gas, a taxi… and that's it.

• Record your travel by mileage or your per diem in just a few clicks.

• Send everything in a monthly report from your mobile phone. No need to wait for the computer.

— FOR THE COMPANY —

• Your approvers see and validate expenses as soon as they arrive.

• Accounting directly downloads the VAT breakdown, accounting entries, and receipt copies in a single package. • Configurable expense policy: Allowed expense types, limits, per diems, mileage, and custom fields by department or project.

— FOR THE TAX ADVISOR —

• Read-only access for your external accountant. No need to send individual files by email.

• Exports in formats compatible with the most widely used ERP systems in Spain.

• VAT recovery on company expenses (meals, mileage, lodging) with the correct documentation.

— MAIN FEATURES —

✓ Photo capture with automatic reading (OCR).

✓ Automatic detection of supplier, VAT number, date, amounts, and VAT by type.

✓ Expenses with multiple VAT rates on a single receipt.

✓ Automatic mileage calculation based on your company's rate.

✓ Per diems with amounts adjusted to the territory (Spain and abroad).

✓ Monthly reports and approvals from your mobile device.

✓ Notifications when an expense is approved or requires correction.

✓ Compatible with TicketBAI (reads the identifier on Basque invoices).

✓ Flexible roles: employee, approver, settlement agent, accountant, administrator.

— PRIVACY AND SECURITY —

Your data is hosted on European servers with encryption at rest and in transit. Each company only sees its own data: we do not share information between clients. We comply with GDPR and retain supporting documentation for the period required by Spanish tax regulations (6 years by default, adjustable).

Anotados is developed in Spain by a small team that understands firsthand the frustration of balancing receipts at the end of the month. If you're missing a feature, write to us: we'll respond.

— REQUIREMENTS —

• Your company needs an active Anotados account. If you don't already have one, ask your administrator to invite you or visit anotados.com to start a trial.

• To use the app to its full potential: camera, access to photos to upload saved receipts, notifications.

— SUPPORT AND CONTACT —

Website: https://anotados.com
Manual: https://anotados.com/ayuda
Contact: hola@anotados.com

Start forgetting about expense spreadsheets today.