Purchase Order App: PO Tracker

Need a reliable purchase order app to manage your construction or office workflow? PO Proof Tracker helps project administrators, office managers, purchasing coordinators, and PMs at GCs and specialty subcontractors who track purchase orders in Excel or CSV—and need proof when someone asks, without buying a heavy ERP.

Unlike a basic purchase order generator that just creates PDFs, this purchase order app turns your existing spreadsheet into a centralized, searchable log. When asked "Was this ordered?", "Where is the approval?", or "Do we have the invoice?", get a clear answer with attached proof in seconds.

IMPORT YOUR PO SPREADSHEET
• Upload Excel (.xlsx, .xls) or CSV purchase order logs directly into the app.
• Automatic column mapping for PO number, vendor, date, amount, and project.
• Optional quote, invoice, approval, and confirmation references from your sheet.
• Re-import updated spreadsheets effortlessly from the Files tab.

SEARCH AND FILTER YOUR PO LOG
• Search results by PO number, vendor, or project as you type.
• Filter by All, Missing Approval, Missing Invoice, Has Docs, or No Docs.
• View evidence badges for quotes, invoices, and approvals at a glance.
• Built for weekly purchasing follow-up, PM updates, and closeout prep.

TRACK WHAT IS MISSING
Construction invoice tracking is about provable orders and approvals. Spot purchase orders with no documents before an owner, GC, or auditor asks. Use our missing-invoice and missing-approval filters to create a weekly office punch list.

ATTACH AND MANAGE PROOF
• Attach PDFs, images, and office documents to each purchase order.
• Scan tickets, delivery slips, and receipts straight from your camera.
• Timeline history shows PO creation, proof additions, and removals.
• Keep quotes, approvals, confirmations, and invoices tied to the exact order.

PRIVATE FILES LIBRARY & OFFLINE USE
Your data is yours. Imported spreadsheets stay in your local app storage. Reload files anytime, update versions when your spreadsheet changes, and search your library as it grows. Everything works fully offline with zero cloud sync required.

EXPORT AUDIT-READY RECORDS
• Free Tier: Export CSV logs.
• Full Job Proof (Paid): Unlimited POs, Excel (XLSX) export, and ZIP proof bundles per PO.
• Pull a clean PO log when accounting or an auditor needs documentation.
• Perfect for owner updates, GC requests, disputes, and project closeouts.

REAL OFFICE WORKFLOWS
Weekly Review: Import your purchase order spreadsheet, filter missing approvals, attach sign-offs, and export.
Field Check: Search a purchase order number and confirm the quote and approval are on file.
Closeout: Filter by 'Has Docs', bundle proof per purchase order, and export turnover records.
Vendor Follow-Up: See which orders still lack invoice backup by project.

NOT AN ERP—AND THAT IS THE POINT
If your team has outgrown disorganized Excel files but does not want to pay for heavy construction management software, this is the purchase order app for you. It is a lightweight spreadsheet companion for proof and export—not job costing or payroll. No complex setup. No account required.

Download the ultimate construction purchase order app today and keep your proof organized for every job—from the first order to final closeout.